RLUK

A. Rare Books/Special Collections material (pre-1800 imprints)

A1. Required data elements
Description

Title and statement of responsibility. All relevant fields and subfields, excluding 245 $z (GMD)

(UKMARC 245, 248; MARC21 245).
Edition area. All relevant subfields (UK/MARC21 250).
Publication, distribution area (UK/MARC21 260 $a,$b,$c).
Physical description area. All relevant subfields including illustration, size and format (UK/MARC21 300).
Series area. All relevant subfields (except $w ISSN of series) (UK/MARC21 440, 490).

Note area (UK/MARC21 5XX)

The decision about the notes included in any given record will inevitably have a subjective element.

However, regard inclusion of the following, when relevant, as necessary:

Notes on edition and publication history (UKMARC 503; MARC21 500);
Notes on contents of multi-part items with separate titles (UK/MARC21 505);
Notes on individuals or organisations responsible for or connected with the work (UKMARC 508; MARC21 500 or 545);
Notes on source of title and variations in title (UKMARC 514; MARC21 500 or 246);
Notes on accompanying material and supplements (UKMARC 525; MARC21 525 or 770).

Access points (uncontrolled)

Title (main and added) (UKMARC 245, 745; MARC21 245, 246, 740)

Controlled access points

Headings should be checked against BL Name Authority List or LC Name Authority File whenever

possible.

Personal names (UK/MARC21 100, 700)
Corporate bodies (UK/MARC21 110, 710)
Conference names (UK/MARC21 111, 711)
Series (UK/MARC21 440, 800, 810, 811; UKMARC 840; MARC21 830)
Uniform title (UKMARC 240, 740; MARC21 130, 240, 730)
Subjects (UK/MARC21 600, 610, 611; UKMARC 640; MARC21 630)

Coded data

UKMARC 008 character positions 7-18, 24, 36-39:

• 7 (Nature of publication)
• 8-15 (Date(s) of publication)
• 16-18 (Country of publication)
• 24 (Material designation)
• 36-38 (Language) ISBN / ISSN (UKMARC 021, 022; MARC21 020, 022)

  A2. Highly desirable, though not mandatory,

  elements
  Description

  Note area

  Choice of notes will depend to an extent on the nature of the individual collection.

  Additional aspects likely to be of importance:

  Notes relating to publication, production, distribution (UKMARC 528; MARC21 500);
  Physical description notes (UKMARC 531; MARC21 500);
  Reference to published description (e.g. STC, ESTC, WING) (UKMARC 534; MARC21 510);
  Notes on language (UK/MARC21 546);
  Notes on provenance (UK/MARC21 561);
  Binding information (UKMARC 563; MARC21 562);
  [In MARC21 information about provenance and binding is held in the holdings record as it is copy specific.]

  Controlled access points

  Added entries for individuals and organisations connected with the work (and individual

  copies of it) to facilitate access to the material by scholars approaching it from a wide variety of perspectives.

  Collective title (UKMARC 243; MARC21 240)
  LCSH (UK/MARC21 650, 651)
  Genre headings (UK/MARC21 655)
  Hierarchical place (UK/MARC21 752)

  Coded data

Language (UK/MARC21 041)

B. Post-1800 imprints

B1. Required data elements
Description

Title and statement of responsibility. All relevant fields and subfields, excluding 245 $z (GMD)

(UKMARC 245, 248; MARC21 245);
Edition area. All relevant subfields (UK/MARC21 250);
Publication, distribution area (UK/MARC21 260 $a,$b,$c);
Physical description area (UKMARC 300 $a,$f,$n,$l; MARC21 300 $a,$e);
Series area. All relevant subfields (except $w ISSN of series) (UK/MARC21 440, 490)

Note area (UK/MARC21 5XX)

The decision about the notes included in any given record will inevitably have a subjective element.

However, regard inclusion of the following, when relevant, as necessary:

Notes on edition and publication history (UKMARC 503; MARC21 500);
Notes on contents of multi-part items with separate titles (UK/MARC21 505);
Notes on individuals or organisations responsible (UKMARC 508; MARC21 500 or 545);
Notes on source of title and variations in title (UKMARC 514; MARC21 500 or 246);
Notes on accompanying material and supplements (UKMARC 525; MARC21 525 or 770);
Notes relating to original (graphic materials & microforms) (UKMARC 536; MARC21 534 (MARC21 533)) [for microforms, in contrast with UKMARC and AACR2,

MARC21 catalogues the original and makes a note about the publication details and physical form and extent of the microform].

Access points (uncontrolled)

Title (main and added) (UKMARC 245, 745; MARC21 245, 246, 740)

Controlled access points

Headings should be checked against BL Name Authority List or LC Name Authority File/ LC Subject

Authority File whenever possible.

Personal names (UK/MARC21 100, 700)
Corporate bodies (UK/MARC21 110, 710)
Conference names (UK/MARC21 111, 711)
Series (UK/MARC21 440, 800, 810, 811; UKMARC 840; MARC21 830)
Uniform title (UKMARC 240, 740; MARC21 130, 240, 730)
Subjects (UK/MARC21 600, 610, 611, 650, 651; UKMARC 640; MARC21 630) [LCSH are optional, though highly desirable for normal cataloguing].

Coded data

UKMARC 008 character positions 7-18, 24, 36-39:

• 7 (Nature of publication)
• 8-15 (Date(s) of publication)
• 16-18 (Country of publication)
• 24 (Material designation)
• 36-38 (Language) ISBN / ISSN (UKMARC 021, 022; MARC21 020, 022)

  B2. Highly desirable, though not mandatory,

  elements

  Description

  Title and statement of responsibility. GMD for formats other than text (UK/MARC21 245 $z).
  Physical description area. All relevant subfields, including illustration and size (UK/MARC21 300).

  Note area

  Any note making the bibliographic record more helpful to users trying to identify relevant

  material.

  Notes on bibliographies and indexes (UK/MARC21 504);
  Notes on language (UK/MARC21 546).

  Controlled access points

  Collective title (UKMARC 243; MARC21 240);
  LCSH (UK/MARC21 650, 651) [LCSH are mandatory for externally-funded special projects, highly desirable for normal cataloguing].

  Coded data

Language (UK/MARC21 041)

C. Formats other than printed monographs

Sections C-F contain other required or desirable elements relating to specific categories of

material. C-E, which deal with maps, music and serials should be used in conjunction with section A or B as applicable; section F (computer files) should be

used with B.

C. Maps

C1. Additional required data

Scale and co-ordinates data (UK/MARC21 034 $a,$b,$c);

Material specific details area

Cartographic mathematical data (UKMARC 256 $a-$e; MARC21 255 $a-$g)

C2. Desirable data elements

Geographic area code (UK/MARC21 043)

Additional notes may be required

Cartographic data (UKMARC 516; MARC21 500?);
Geographic coverage (UKMARC 500; MARC21 522);
Graphic index and characteristic sheet (UKMARC 557; MARC21 500);
Hierarchical place name added entry (UK/MARC21 752).

D. Music

D1. Additional required data

ISMN (UKMARC 023; MARC21 024);

Material specific details area

Music presentation (UK/MARC21 254)

Note area

Notes relating to the form of composition and medium of performance, if not clear from the title or

uniform title (UK/MARC21 500);
Note on notation, if not normal for the type of item being catalogued (UK/MARC21 500);
Plate and publisher's numbers (UKMARC 538; MARC21 028, 500).

E. Serials

E1. Additional required data

Sequence designation of serials (UKMARC 255; MARC21 362)
[If the title is being catalogued without the first issue in hand and the sequence designation/dates cannot readily be established, a note on the item

described (UKMARC 556, MARC21 500) should be regarded as mandatory instead of this field.]

E2. Desirable data elements

Notes

Issuing body note (UK/MARC21 550);
Index note (UK/MARC21 555);
Item described note (UKMARC 556; MARC21 500).

As applicable

Linking note (UK/MARC21 580);
Linking entry fields (UK/MARC21 760-787).

F. COMPUTER FILES

F1. Additional required data

Program note for machine-readable data files (UKMARC 537; MARC21 538);
Mode of use of machine-readable data/System details note (UKMARC 542; MARC21 538);
If applicable, electronic location and access (UK/MARC21 856).

F2. Desirable data elements

Material specific details area

Computer file characteristics (UKMARC 258; MARC21 256)

Credits

Compiled on behalf of the RLUK Resource Discovery and Description
Steering Group. 2 February 1999