RLUK Members Meeting

10-11 November 2022

The University of Manchester

Register: https://rlukmanchester.eventbrite.co.uk (closes 28 October). Registration is restricted to a maximum of TWO delegates per RLUK member institution.

Venue: University of Manchester Hyatt Regency

Delegates will be responsible for arranging their own accommodation. If rooms at the University of Manchester Hyatt Regency are unavailable then other hotels close to the venue are:

Premier Inn Manchester
Holiday Inn Express
Maldron Hotel


For those that will be driving to the venue there are two car parks close to the hotel:

Car Park D: Booth Street West

Car Park B: Manchester Aquatic Centre car park

Parking fee information

The meeting rooms can be found on the second floor of the hotel. For this meeting we will be using the Rothwell Suite and Foster & Robinson rooms. There is a small cloakroom on this floor but it will be open to delegates using other meeting rooms, so we will allot some space in the Rothwell Suite for attendees to leave luggage and coats if needed.

Wi Fi

Hyatt_Wifi – no password

Eduroam is available

Agenda – 10 November

10:00 – 12:00: RLUK New Directors Network Meeting (NDN members only) – Foster & Robinson

12:00 – 13:30: Buffet lunch – held in the restaurant on the ground floor.

13:30 – 14:00: Welcome and RLUK update – RLUK Chair, Jess Gardner, and the RLUK Executive  – Rothwell Suite

The Sustainable Library

Within the wider context of the Climate Emergency and the goals set out at COP-26, UK HE and the cultural sector are looking at all aspects of their activity – both physical and virtual – to reduce their carbon footprint.  This already critical agenda has been given additional impetuous by significant fuel inflation, with some institutions looking at energy bill increases of hundreds of percent.

This session will set the scene around sustainability on the wider campus, in regard to the digital world, and moving into the library.

14:00 – 14:45: Richard Smith, Head of Environmental Sustainability, University of Manchester

14:45 – 15:15: Break

15:15 – 16:00: Scott Stonham, Technology analyst, author of the report for Jisc Exploring digital carbon footprints

16:00 – 16:45: Maja Maricevic, Head of Higher Education and Science, British Library, and Green Libraries Partnership

18:30 – 22:00: Reception and Dinner, with a welcome by Christopher Pressler, John Rylands University Librarian and Director of The University of Manchester Library – John Rylands Library, The University of Manchester Library

The street side entrance will be used for the dinner, but please note this is not an accessible entrance. Venue staff will be able to direct delegates to the modern extension entrance if needed.

A coach will leave the hotel at 18:30 to take delegates to John Rylands Library. A return coach will leave the library at 22:00. Please ensure you arrive at the coach in good time as it may not wait. The distance from the hotel to the library is roughly a 25 minute walk if you prefer to make your own way there.

Agenda – 11 November – Rothwell Suite

Collective Collections makes up one of the five strands of the RLUK strategy, The Library Transforming. Within the strategy, the strand is described as follows:

The collections held by RLUK members, together with other memory institutions across the world, provide an interconnected network of scholarship. Scholars and students navigate this network to get the full range of materials they need to further their research or learning. By coming together, RLUK members and the wider community can introduce efficiencies into the processes underpinning support for research and look to set up collaborative collection management. RLUK will identify potential areas for collaborative actions, with a focus on those that can best be progressed by collectives at the scale of RLUK.

There is already significant work being undertaken under this strand, a great deal of which falls under the remit of the Collections Strategy Network.

This session will build on an exercise undertaken by the Board at its retreat in May where we look to define a vision for the future of collective collections.  By identifying barriers and solutions we will form a roadmap that will direct activity for RLUK (and its Networks, including the CSN).

10:00 – 10:30: The environment – background on current activity

10:30 – 11:00: Five and ten year goals – in groups

11:00 – 11:15: Feedback

11:15 – 11:45: Break

11:45 – 12:15: Barriers and Solutions  – in groups

12:15 – 12:30: Feedback

12:30 – 12:45: Next steps and close

12:45 – 13:30: Lunch / meeting close