Research Libraries UK

RLUK Members’ Meeting 2018

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The RLUK Members’ Meeting is open to RLUK Members only and invited guests. The meeting is free to attend but restricted to two delegates per RLUK member institution.

This year’s Members’ Meeting will focus on three key areas of the RLUK strategy – the digital shift and digital scholarship, and open access monographs. In addition, a pre-Meeting workshop on Thursday 8th November will look at collaborative collection management – for both journals through the future for UKRR and monographs through shared storage.

Venue: The Meadow Suite, Park House, University of Reading

When: 8-9 November 2018


Thursday 8 November

12:30 – 13:30 Lunch  – Meadow Suite

13:30 – 17:00 Workshop – Collaborative Collection Management


UK Research Reserve – Our Collaborative Journey
Daryl Yang, UKRR Manager, UK Research Reserve

UKRR has been part of the community since 2007. It has grown and developed throughout the years and played an integral role in how collections are managed and preserved. With its move from its current home, Imperial College London, to the British Library in early 2019, we take a look at the collaborative journey the community has been on since the programme’s inception, clarify some myths, and paint a future where the community’s visions and needs will remain the core of UKRR.


Securing the Collaborative Collection Retention of print resources in the UK: UKRR from project to service
Chris Banks, Assistant Provost (Space) & Director of Library Services, Imperial College London, and Head of UKRR

As the £11.5m HEFCE-funded UKRR project draws to a close, Chris will summarise work undertaken by the project to ensure that benefits continue to be realised, and the work that is being undertaken in order to ensure a sustainable future for Collaborative Collection Retention and continued supported de-duplication in the UK.


Collaborative Collection Retention Policy
Robin Green, University Librarian, University of Warwick, and RLUK Vice-Chair

RLUK members have a key role in sustainability of the UK’s print collections. A consortium approach to managing journals will be needed for this, based on a Collaborative Retention Policy such as was adopted by SCURL. RLUK will bring together a small task and finish group to identify and propose what this should be. It is anticipated that this could extend beyond RLUK members in time.


UKRR Journals – A sustainable service
Andy Appleyard, Head of Operations North, The British Library

The UKRR project has delivered real benefits through a collaborative approach in terms of both preservation and access to low use print journals. There is a real appetite to sustain this impressive brand and maintain it as a service provided by the British Library.



Sectoral appetite for collaborative management of low-use print monographs
Theo Stubbs, Senior Library Assistant, Imperial College London

This presentation reports on a survey, originally commissioned by Chris Banks (Head of UKRR) for Theo’s dissertation, which sought to understand the opinions of the academic library community in relation to collaborative management of monographs. Evidence is building up that collection overlap between academic libraries in the UK is less than had previously been assumed. Ascertaining whether this idea about a lack of overlap is beginning to be accepted was a key research question of this work, as well as understanding the community appetite for, and benefits sought from, collaborative management of monographs. This presentation focuses on the findings, but also offers some brief recommendations, both for required pieces of work and the potential shape of a collaborative monograph management initiative. This work will imminently be disseminated in full as a report with the same title.


Collaborative Collection Management for Monographs: the White Rose Libraries experience
Sarah Thompson, Head of Collections, University of York 
Jane Saunders, Head of Collections Services, University of Leeds 

Jane and Sarah will describe the work that White Rose Libraries (Leeds, Sheffield, York) have been undertaking using OCLC’s GreenGlass tool. They will reflect on some of the benefits and challenges of a consortial approach to the management of print collections, and the issues of scale and scalability, in order to contribute to the conversation about developing a distributed national research collection of monographs.


Monographs! The next chapter for UKRR?
Andy Appleyard, Head of Operations North, The British Library

As the British Library prepares under the heading of Living Knowledge a collection storage strategy, how does it resonate with the challenges facing preservation and access to Monographs within the sector and can a collaborative model be developed that serves the needs of UK research going forward.


The National Bibliographic Knowledgebase: Data-driven Collection Management
Neil Grindley, Head of Resource Discovery, Jisc

In 2014, Jisc published the National Monograph Strategy which set out the following vision. ‘Within 5 years UK researchers and students will have unparalleled access to a distributed national research collection enabled by an open collaborative national infrastructure.’ It talked about how collaboration would create ‘the most effective framework for managing monograph collections old and new’. Whilst significant challenges remain, four years on, Jisc is working in partnership with the library community and OCLC towards delivering some key services and tools to underpin collective action. The remaining challenges and future opportunities will be presented.

19:30 – 21:00 Dinner – Meadow Suite


Friday 9 November

10:00 – 10:30 Arrival and refreshments

10:30 – 11:00 Opening presentation by Liz Jolly, Chief Librarian, The British Library – details TBC

11:00 – 12:00 Morning session – Digital Shift / Digital Scholarship

Virtual Rome
Matthew Nicholls, Professor of Classics, University of Reading

Prof. Nicholls will discuss the origins of his ancient Rome 3D modelling project, and some of the uses to which he has put it for research, teaching, outreach, and collaboration with industry.  As an inherently digital project, the model would have been difficult, if not impossible, to produce in any other format, and the academic outputs it creates are ’non-standard’

The launch of a Digital Scholarship Network
Nicola Wright, Director of LSE Library, and RLUK Chair
Matt Greenhall, Deputy Executive Director, RLUK

The RLUK strategy, Reshaping Scholarship 2018-2021, has a strong emphasis on digital scholarship and advancing the shift from analogue to digital collections. To support and develop this work, RLUK will establish a new ‘Digital Scholarship Network’ of colleagues from member libraries in early 2019. Led by two convenors, the network will begin by undertaking a comprehensive study of digital scholarship activities occurring within member libraries, the results of which will inform the development and delivery of tangible programmes of work to support members across these areas. Nicola and Matt will introduce this strand of work and outline the initial ways in which members can get involved.


12:00 – 13:00 Lunch

13:00 – 13:30 Afternoon session – Open access policy update

The road to Open Access?
Rachel Bruce, Head of Open Science, UK Research and Innovation

In this session Rachel will outline the UK Research and Innovation (UKRI) Open Access review approach, including Plan S. She will outline some of the issues that the review will seek to address and invite comments and discussion from the audience.

13:30 – 14:30 Closing session – Open access monographs

Tolerance: The Beacon of the Enlightenment: How it was that I came to lead a team of 102 student and tutor translators, why I chose to work with OpenBook Publishers, and how they helped me get 10,000 downloads in the first week
Caroline Warman, Associate Professor and Zeitlyn Fellow in French, University of Oxford 

Caroline will address her experience of working with OA publisher OpenBook and talk about the translations she has done for them, firstly of Rameau’s Nephew with Kate E. Tunstall, and secondly of Tolerance, with 102 other people. Caroline will also explain why she is hoping that her new monograph will also come out with this same OA publisher.


Considering policy for open access monographs
Helen Snaith, Senior Policy Advisor, Research England

Over the last twelve months there has been an increased focus on open access publishing for academic books. This presentation will provide an overview of the current OA monograph landscape, considering the challenges and the solutions of implementing an OA policy for monographs. It will consider questions such as:

  • How do we define the ‘monograph’?
  • What disciplinary-specific challenges need to be considered in an OA policy?
  • What role can universities play in making books openly available?

14:30  Meeting close



RLUK has a limited number of rooms held at The Cedars Hotel, which is a short walk from the meeting venue. To secure a room please add the accommodation option when registering for the event.

Alternative accommodation options are:

Premier Inn Reading Central

ibis Styles Reading Centre Hotel

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